Pro vs Reader
As a Concordia University employee, you should all be using the full version of Adobe Acrobat X that came installed on your laptop or desktop. This is great for marking up PDFs that you want to share with other people with Acrobat X, but most students will be using the free download Adobe Reader.
In the past this might have created some issues – and potentially made all of these great tools less useful – but fortunately, Adobe finally added the ability to add certain kinds of comments and to save those comments in Reader without Acrobat users having to do anything special to your document
If you take a document created in Pro (one that includes comments and annotations) and open it in Reader XI, you will be able to see and respond to any present comments without Acrobat Reader having to save this PDF in any special way. You will also be able to create your own comments, and save them. The comment feature is fully functional in Reader: users can filter comments, sort them, hide them and search them. Something to consider, however, is that not all of these features are included or visible in earlier versions of Reader. Version XI is pretty robust, but X, for instance, doesn’t have stamps or drawing tools. Stick with comments and text annotations if you don’t know if your recipient is going to have the newest version installed.
There is a special way to get around this issue however. Even though Reader has a few new commenting features, for the most part you will probably want to save a special version of your PDF from Acrobat that's been Reader rights enabled is what it's called. Let me go back to Acrobat, and we'll open up at same newsletter without any comments. To enable Reader rights, go to the File menu, choose Save As, and look for Reader Extended PDF. There are three kinds of rights you can enable, and some of them are included with other ones, however, the standard is Enable Commenting & Measuring.
A couple things to keep in mind when you make a document Reader Rights Enabled:
- Having a document RRE can also block you out from doing certain actions in Acrobat, like adding pages or doing other kinds of edits.
- It will ask you to save a new version of your document, so it's recommended that enabling Reader Rights is the last action you take when preparing a document for review.
That's why you should probably save this step for last.
Once this is done, any person is using Reader , Reader , or Reader will be able to add their comments and annotations to this PDF, save it, and return it to you.