Not using the full version of PowerPoint? Your student status may provide access to free, up-to-date, full desktop application versions of Microsoft Office applications, including PowerPoint.
This resource will cover the process of converting your PowerPoint Presentation into a PDF with half of the page your slide and half of the page including notes from each slide. This is necessary due to the size of many PowerPoint presentations and file upload limitations and/or slower internet connections.
In this resource...
These instructions cover this process from the desktop PowerPoint application. If you are using another PowerPoint version, this process will not work.
PowerPoint to PDF with Notes [Windows PC]
These instructions apply to the Windows 10 desktop application version of Microsoft PowerPoint. If you are not using this version of the app, this process will not work.
As a student, you have access to these applications via the process in this resource. Get started here before continuing if you are not using the desktop app.
- Open the presentation in PowerPoint on your computer.
- Click the File tab.
- Click Export.
- On this section, select Create PDF/XPS Document and then click the button to Create PDF/XPS.
- On the Publish as PDF or XPS dialog box, click the button for Options.
- Change the Publish What: drop-down menu to Notes pages.
- Click the OK button to proceed.
- Select the location on your computer or connected cloud storage system that you would prefer to save the file and then click the Publish button.
- This will launch the Publishing progress bar in which your presentation is converted into the half-presentation page / half-notes page PDF version of the file.
- If the file does not automatically open in Adobe Reader, open the file from the location you saved it to view the half-presentation page / half-notes page PDF file.
PowerPoint to PDF with Notes [macOS]
Depending on your version of macOS, your experience may vary slightly from that depicted below. Consult the Microsoft resources at the top of this page for assistance with different versions of macOS/PowerPoint.
- Once you have the presentation open, click the File menu on your taskbar.
- Next, click Print.
- If not already on the expanded options panel, click Show Details.
- Use the Layout drop-down menu on the right side to select Notes.
- In the PDF drop-down menu in the same window (lower-left corner), select the Save as PDF option.
- This will launch your expected Save As dialog box, where you may name the file desired and then click Save to finish the process and generate your file.